Optimize How You Spend Your Time
Automatically analyze your Google Calendar events to generate a weekly time report that categorizes how you spend your time and provides AI-powered recommendations to improve your focus and productivity.
This automation connects to your Google Calendar to analyze your schedule over the past week. It intelligently categorizes every event into "Customer meetings," "Internal meetings," or "Independent work" based on the attendees and your company's domain.
After calculating the time spent in each category, the automation goes a step further by performing an AI-driven analysis of your work patterns. It looks for signs of meeting overload, fragmented focus time, and frequent context-switching between different types of tasks.
Finally, it compiles all this information into a comprehensive, easy-to-read report, complete with actionable recommendations for improving your time management. This report is then automatically sent to your email address, giving you a clear overview of your work week and concrete steps to enhance your productivity.
Usage Ideas
- Personal Productivity: Get a weekly, objective look at where your time is going to identify and eliminate time-wasting activities.
- Team Lead & Manager Insights: Deploy this for your team to understand meeting culture, protect engineers' focus time, and prevent burnout.
- Client & Project Management: Quickly estimate time spent on different clients by categorizing meetings based on their domain.
- Sales Performance: Analyze how much time sales reps are spending in customer-facing meetings versus internal ones.
- Founder & Executive Oversight: Get a high-level, data-driven overview of your weekly time allocation to ensure you're focused on the most critical business priorities.
Customization Ideas
This template is designed to be highly adaptable to your specific needs. You can easily:
- Change your report destination: Instead of email, you can have the report sent to a Slack channel or another preferred service.
- Switch your calendar source: While it's set up for Google Calendar, you can adapt it to analyze events from other calendar services.
- Define your work categories: You can modify the rules that determine what counts as an "internal," "customer," or "focus" meeting to match how your team operates.
- Adjust productivity metrics: You have full control over the thresholds for analysis. For example, you can define what constitutes a "long focus block" or how many back-to-back meetings trigger an alert.
- Customize the AI analysis: You can guide the AI to focus on the productivity areas that matter most to you and change the tone and style of the final recommendations.