Film Festival Deadline Finder and Calendar Assistant
This template automates the tedious process of finding film festival submission deadlines and creating calendar reminders, ensuring filmmakers and distributors never miss an opportunity.
This automation agent works as your personal assistant for festival submissions. It begins with a comprehensive, built-in list of over 200 international film festivals. For each festival, it performs a web search to find the submission deadline for a specific year (e.g., 2026).
When a deadline date is successfully found, the agent automatically creates an all-day event in your connected Google Calendar. This ensures your submission schedule is always up-to-date without any manual data entry. The agent keeps a log of its progress, and at the end of the run, it provides a summary of how many deadlines were found and added to your calendar.
Usage Ideas
- Filmmakers can track submission deadlines to plan their post-production and marketing schedules.
- Film distributors can monitor festival premiere dates to inform their acquisition strategies.
- Students and academics can track application deadlines for grants, residencies, or academic programs.
- Businesses can monitor deadlines for industry awards, grant applications, or tax filings.
- Track renewal dates for software subscriptions, professional licenses, or domain names.
Customization Ideas
This template is designed to be highly adaptable to your specific needs.
- Control Your Search: You can run the automation on the full, built-in list of festivals, or provide your own short list for a more targeted search. You can also specify a list of festivals to exclude entirely.
- Stay Current: Easily update the target year (e.g., from 2026 to 2027) to keep your search relevant for the upcoming submission season.
- Organize Your Calendar: You have full control over where the events are created. Choose which of your Google Calendars to add events to and even set a custom color for the deadline entries to keep them visually organized.
- Test and Iterate: For testing or quick runs, you can set a maximum number of festivals to process at one time, allowing you to verify the setup before committing to a full run.
Agent Inputs
Optional Parameters
Name | Type | Default |
|---|---|---|
checkOfficialWebsite | boolean | true |
Whether to check festival official websites for submission deadlines when initial search doesn't find results | ||
checkTwitter | boolean | true |
Whether to check festival Twitter/X accounts for submission deadline announcements | ||
eventColor | string | eventBlue |
Color for calendar events. Options: eventBlue, eventGreen, eventRed, eventOrange, eventYellow, eventTeal, eventCyan, eventBlueish, eventGrayish, eventGraphite | ||
excludeFestivals | array<string> | [] |
Array of festival names to exclude from the search (e.g., already have deadlines, not interested, etc.) | ||
festivalNames | array<string> | [] |
Array of specific festival names to search. Only used if useFullList is false. | ||
googleCalendarId | string | primary |
The Google Calendar ID where submission deadline events should be created. Leave empty to use primary calendar. | ||
maxFestivalsToProcess | number | -1 |
Maximum number of festivals to process in a single run. Use -1 to process all. Useful for testing with small batches. | ||
useFullList | boolean | true |
If true, use all 270+ festivals from Adrian Tofei's list. If false, use only the festivals specified in festivalNames array. | ||
